Procurement & Vendor Relations Specialist

Procurement & Vendor Relations Specialist

Location: Philippines (Remote)

Employment Type: Freelancer Full-Time (40 hours/week)

Company: Corporate Stays

Salary: $600 - $800 USD per month depending on experience

About Corporate Stays

Corporate Stays is one of the leading providers of fully furnished corporate housing and serviced apartments across Canada and Latin America. We manage hundreds of apartments and continuously source furniture, appliances, hospitality supplies, maintenance materials, branded products, and operational equipment for our growing portfolio.

We are looking for a highly organized and detail-oriented Procurement & Vendor Relations Specialist to help us optimize purchasing costs, negotiate with suppliers, and support our international operations.

Position Overview

The Procurement & Vendor Relations Specialist will be responsible for managing purchasing requests across multiple countries, obtaining competitive quotations, negotiating pricing and payment terms, maintaining supplier relationships, and ensuring that purchases are completed efficiently and cost-effectively.

The ideal candidate is extremely organized, proactive, analytical, and comfortable working with international suppliers and multiple departments simultaneously.

Responsibilities

• Manage purchasing requests from departments across Canada and Latin America.
• Source products, suppliers, and service providers locally and internationally.
• Obtain competitive quotations and compare supplier offers.
• Negotiate pricing, discounts, payment terms, and delivery conditions.
• Maintain and update supplier databases and preferred vendor lists.
• Track purchase orders and follow up on deliveries.
• Identify opportunities for cost savings and process improvements.
• Consolidate purchases to maximize volume discounts.
• Assist with sourcing furniture, appliances, hospitality supplies, maintenance materials, branded items, and operational equipment.
• Prepare purchasing reports and cost analysis for management.
• Build long-term relationships with reliable vendors and suppliers.
• Support international sourcing initiatives, including suppliers in Asia and Latin America.

Requirements

• Minimum 2 years of experience in Procurement, Purchasing, Supply Chain, or Vendor Management.
• Experience in hospitality, real estate, construction, property management, or a related industry is strongly preferred.
• Excellent organizational and multitasking skills.
• Strong negotiation and communication abilities.
• Experience with international sourcing and supplier management.
• Advanced knowledge of Microsoft Excel and Google Sheets.
• Comfortable working with multiple projects and deadlines simultaneously.
• Strong analytical skills and attention to detail.
• Professional English communication skills, both written and spoken.
• Experience working remotely with international teams is an advantage.

Key Performance Indicators (KPIs)

• Obtain a minimum of 2 quotations for purchases above USD 200.
• Obtain a minimum of 3 quotations for purchases above USD 5,000.
• Track and report cost savings generated for the company.
• Maintain supplier response and delivery tracking.
• Reduce purchasing costs through negotiation and vendor consolidation.
• Maintain accurate and up-to-date procurement documentation.
• Ensure timely completion of purchasing requests.

We look forward to meeting highly organized professionals who enjoy negotiation, supplier management, and creating value through smarter purchasing decisions.

Originally posted on Himalayas