Sales Trust Administrator

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.

They are seeking a Sales Trust Administrator to join their team and manage end-to-end trust account and sales administration functions.

Job Responsibilities:

• Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
• Save signed contracts and sales documentation into OfficeTech.
• Confirm deposit funds held in trust and liaise with solicitors as required.
• Send signed contracts to solicitors and maintain accurate filing.
• Prepare draft account sales, follow up on settlements, and send confirmations.
• Ensure trust account transactions comply with industry regulations.
• Collaborate with internal and external stakeholders to ensure smooth settlements.

Requirements

• Previous experience in real estate trust accounting or sales administration
• Strong understanding of property sales processes and settlements
• Experience working with CRM or trust accounting systems (Box+Dice preferred)
• High attention to detail with strong accuracy in financial and legal documentation
• Ability to manage end-to-end contract and settlement administration
• Strong organisational and time management skills
• Confident written communication for liaising with solicitors and stakeholders
• Ability to follow structured compliance and audit requirements
• Strong sense of accountability and confidentiality when handling trust funds

Benefits

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full Time
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)

Originally posted on Himalayas