Human Resources Coordinator

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About the Role

The Human Resources Coordinator provides comprehensive administrative and operational support across the full employee lifecycle. This role is responsible for managing onboarding and offboarding activities, maintaining employee records, supporting HR systems and reporting, and ensuring an exceptional employee experience.

The ideal candidate is highly organized, detail-oriented, customer-service focused, and thrives in a fast-paced environment. They possess strong technical skills, exercise discretion with confidential information, and are passionate about supporting employees and organizational success.

Duties & Responsibilities

Employee Onboarding & Offboarding

•Own end-to-end onboarding process by coordinating all pre-employment and onboarding activities for new hires.

•Prepare and process new hire documentation and employment records within ADP Workforce Now

•Administer background checks, employment verification, I-9 documentation, and other required pre-employment activities.

•Facilitate new hire orientation and ensure timely completion of onboarding requirements, compliance training, and submission of required documentation

•Prepare onboarding materials, welcome packets, and employee resources.

•Manage onboarding schedules by coordinating required trainings, meet-and-greet meetings with managers, and cross-functional team members.

•Coordinate employee offboarding, including exit documentation, stakeholder communication, equipment coordination, and system updates.

•Schedule exit interviews and maintain related documentation.

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HR Administration & HRIS

•Maintain accurate employee information, personnel files, documents, and electronic HR records in ADP Workforce Now

•Process employee status changes including promotions, transfers, compensation changes, and organizational updates.

•Ensure employee records remain compliant with organizational policies and applicable employment laws.

•Maintain organizational charts by updating reporting relationships, position changes, new hires, and separations.

•Generate routine HR reports, workforce metrics, and other reports as needed.

•Assist with HRIS audits to ensure data accuracy and integrity.

•Support HR system testing and implementation of new functionality.

•Troubleshoot basic employee and manager HR system questions.

•Assist with employment verification requests and other routine employment documentation.

•Monitor the People Resources shared inbox and ticketing system responding to employee and manager inquiries, escala…