Legal Executive Assistant

Description

About Equivity:

Equivity provides virtual paralegal, administrative, reception, staffing and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.

Why You’ll Love Working Here

At Equivity, you are part of a dedicated, internally managed team of legal professionals—not a temporary placement. We provide ongoing work with established attorneys while maintaining the flexibility of remote work. You’ll be supported by an experienced operations team and work in a collaborative, professional environment that values quality and long-term relationships.

Benefits and compensation:

• $23 per hour - W2 employment

• Medical, dental, and vision coverage

• Paid sick time and employee discounts

• Quarterly performance bonuses

• Reimbursement of certain expenses

• Professional development and advancement opportunities

• Supportive and inclusive remote work culture

About the Role:

Equivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. This role is ideal for someone who enjoys working within established systems, staying organized, and contributing to a well-structured legal team environment.

In this role, you’ll work as part of a dedicated, long-term team of legal professionals, supporting attorneys while remaining fully backed by Equivity’s internal operations and leadership. This is a support-focused position where you’ll help keep matters organized and moving forward within clearly defined workflows.

What You Might Do

• Case & Matter Support: Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents

• Client Intake & Coordination: Support intake workflows by scheduling consultations, sending engagement agreements, and helping ensure required information and documents are collected

• Calendar & Scheduling: Assist with managing calendars, scheduling meetings and deadlines, and helping track important dates

• Task & Workflow Support: Help maintain task lists and workflows to support ongoing case progression

• Client Communication: Communicate with clients to gather information, provide updates, and support a professional experience

• Billing & Administrative Support: Assist with time entry, invoicing support, and general administrative processes

• Document Management: Upload, organize, and maintain documents within firm systems

• Email & Communication Support: Assist with inbox management, drafting routine correspondence, and routing communications

• Follow-Ups: Help track next steps and follow up on outstanding items to support case progress

• Operational Support: Contribute to maintaining organized systems and supporting day-to-day practice operations

We’re looking for:

• At least 1 year of experience in a legal administrative, legal assistant, or litigation support role.

• Hands-on experience using Clio in a legal setting

• A completed bachelor’s degree

• Minimum availability of 20 hours/week to start

• Ability to work independently and manage multiple cases

• Strong attention to detail and communication skill

• Proficiency wi…