Senior Payroll Specialist

Come join a company who is a key leader in the industry scaling the next core commerce infrastructure and on the path from $100M to $500M! Founded in 2012, Salsify helps brand manufacturers, distributors, and retailers in over 80 countries collaborate to win on the digital shelf. As the market leader globally, our products are shopper-centric, frictionless, and create memorable commerce experiences. Our products provide a competitive edge through experiences that improve brand trust, amplify product differentiation and assortments, increase conversion rate, improve profit margins, and speed time to market.

Learn how the world’s largest brands, including Mars, L’Oreal, Coca-Cola, Bosch, and GSK, as well as retailers and distributors such as E.Leclerc, Carrefour, Metro, and Intermarché use Salsify everyday to stand out on the digital shelf.

At Salsify, we strive to embody an equitable, diverse, and inclusive company culture. We are united across countries, levels, tenures, and a host of other dimensions of diversity. We understand that while work is just one aspect of who we are, a truly inclusive culture accounts for the full authenticity of every single human being that works here.

About the Opportunity

We’re looking for a Senior Payroll Specialist to own US payroll operations while helping us build a world-class global payroll function. This role is ideal for someone who thrives on operational excellence, compliance, and cross-functional collaboration. While the initial focus will be US payroll, this position offers the opportunity to expand into global payroll ownership - driving consistency, automation, and best practices across multiple countries. You’ll partner closely with People Operations, Total Rewards, Finance, Systems, Legal, and external payroll providers to ensure accurate, compliant, and scalable payroll operation

How You’ll Make an Impact

1. Own US Payroll Operations

• Own end-to-end multi-state US payroll processing across multiple entities, pay groups, and payroll vendors.
• Ensure payroll is processed accurately, compliantly, and on time.
• Maintain strong payroll controls through regular audits, reconciliations, and validation processes.
• Ensure compliance with federal, state, and local payroll regulations, including tax withholding, new state registrations, quarterly and annual filings (Forms 941, 940, W-2/W-2c), amendments, and resolution of agency notices.
• Administer regulated payroll components including 401(k) contributions, benefit deductions, equity compensation, imputed income, and taxable fringe benefits.
• Ensure payroll accounting accuracy and timely completion of payroll-related reconciliations.
• Perform regular audits within Workday Payroll to ensure data accuracy, integrity, and compliance.
• Investigate payroll issues, identify root causes, and implement long-term, scalable solutions..

2. Support Global Payroll Operations & Drive continuous improvement

• Support the evolution of Salsify’s global payroll operating model, including implementation and ongoing optimization of Deel and future global payroll solutions.
• Develop, maintain, and continuously improve global payroll documentation, SOPs, and operational playbooks.
• Standardize payroll processes across countries while respecting local compliance requirements.
• Identify and lead automation opportunities that reduce manual work and enhance the employee experience, leveraging AI tools where relevant.
• Partner with Systems on Workday enhancements and payroll integrations.
• Support payroll implementations, testing, and system enhancements as the function scales.

3. Support the PX Operations Team

Payroll is the primary resp…