B-CPT-10733 Real Estate Operations & Executive Administrative VA (Bilingual)

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Title: Independent Contractor – B-CPT-10733 Real Estate Operations & Executive Administrative VA (Bilingual)/Business Support VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

The client is a former real estate broker who currently manages multiple rental units and is seeking a Virtual Assistant based in Asia who can speak Spanish, or one based in Latin America, to support both business and personal administrative responsibilities. The role includes property management, administrative tasks, basic bookkeeping, personal schedule coordination, and simple social media posting for rental listings. The client will provide all content and templates for social media; the VA’s primary responsibility will be execution, posting, and coordination rather than content creation.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

1. Real Estate Brokerage Administration

• Maintain transaction files, compliance documents, disclosure packets, and brokerage records.
• Prepare listing paperwork, disclosures, contracts, and addenda using existing templates.
• Track transaction timelines and monitor critical deadlines, including inspections, financing contingencies, and closings.
• Coordinate showings, appointments, and scheduling with clients, agents, inspectors, and vendors.
• Order and track inspections, appraisals, title work, surveys, and HOA/Condo documentation.
• Enter and update MLS listings, including property details, descriptions, photos, and status changes (training provided).
• Draft routine correspondence for clients, lenders, title companies, and co-brokers.
• Maintain and update CRM records, contacts, and follow-up reminders.
• Organize and maintain digital files within Google Drive using consistent folder structures and naming conventions.

2. Property Management & Landlord Administration

• Maintain lease files and renewal calendars.
• Prepare lease agreements, renewals, and addenda using company templates.
• Respond to routine tenant inquiries and coordinate scheduling.
• Coordinate maintenance requests by communicating with vendors and tracking repairs through completion.
• Maintain vendor contact lists and repair histories.
• Coordinate move-in and move-out logistics.
• Maintain rent roll spreadsheets and lease tracking systems.

4. Short-Term & Mid-Term Rental Operations

• Manage listings across Airbnb, Furnished Finder, Zillow, Trulia, Redfin, and similar platforms.